Office of County Clerk & Register of Deeds
Persons who own, conduct or transact business in Kalamazoo County are required, by statute, to file their business names in this county, on forms provided by the County Clerk's Office. Assumed Name and Co-partnership Certificates must be filed in every county where business is conducted. The following entities do not file at the county level: corporations, limited partnerships, limited liability companies, assumed names owned by corporations and non-profit corporations owned by corporations.
At the time of filing, this office will verify if the business name chosen is available in this county. Once accepted, certified copies of that business name will be issued. It is your responsibility to check local telephone books and news media to make certain there is no existing business using the name you have chosen.
The Certificate of Assumed Name and Certificate of Co-partnership are not complicated, but there are legal documents. Information given on them should be as complete and accurate as possible. This office reserves the right to receive documents, but delay filing, until all statutory requirements are met.
The fee for filing or renewing either the Certificate of Assumed Name or the Certificate of Co-partnership is $10.00; two certified copies of the "Certificate of Assumed Name" or "Certificate of Co-Partnership" will be provided. The certificate is valid for five years (less one day) from the date of filing.
Notarization of the certificate is also necessary. This office will provide notarization if the owner has a current valid driver's license or state-issued ID, with correct residential address. For assumed names, all signatures must be notarized. If more than one person owns the business, all need to be present when filing, if the certificate is to be notarized by this office. If filing a co-partnership, all owners= signatures are required; however, only one owner's signature needs to be notarized.
It is the responsibility of persons owning a business to notify this office and file the required forms if:
- The principal address of the business changes.
- Persons are added or deleted from the business name certificate.
- The business is dissolved.
Please note: the only function of this office is to register business names at the county level, in Kalamazoo County. There may be other local, state and federal agencies that handle requirements and regulations which affect your business.
Forms for Assumed Names and Co-Partnerships are now on line. In order to register your business name, please follow this procedure:
- Print either Assumed Name or Co-Partnership form
- Complete the form, but do not sign except in the presence of a Notary Public
- Notary Public service for Assumed Names and Co-Partnerships is provided at the County Clerk's Office at no charge
- Bring the completed form to the County Clerk's Office along with the $10 filing fee
- If you use another Notary, the form and fee may be mailed to the Clerk's Office and 2 certified copies will be returned to you.