Office of County Clerk & Register of Deeds

Due to continuing increases in COVID, we strongly encourage as many transactions as possible be done through the mail.  Mail is processed every day and we are generally able to provide a 5-7 day turnaround time to return documents to you.  Please see additional information below for instructions and forms.  Thank you!

CLERK DIVISION

In person requests for records are strongly discouraged at this time.  Please use the mail in forms as described below.  Should an emergency arise, please email Vitals@kalcounty.com or call 269-383-8840 during our office hours for information.  The County Administration Building is open from 9:00 a.m. to 3:00 p.m. Monday through Friday.  Masks are required in the building.  The Clerk/Register Department is open from 9 am – 12 noon and 1 pm – 3 pm Monday through Friday.  However, for social distancing reasons at this time, ordering documents by mail is highly encouraged

CERTIFIED COPIES

Request all certified copies via mail using forms that can be downloaded by following the links below. If you are unable to download and print the form to mail, please submit the pertinent information in the form of a written request, along with a legible photocopy of requestor’s ID (Birth Certificate only). Be sure to enclose required payment (payable to Kalamazoo County Clerk), and a self-addressed postage-paid return envelope for Clerk staff to use to mail the requested documents to you. Certified copies are $15 for one / plus $5 for each additional copy of the document when ordered at the same time.

• BIRTH
• DEATH
• MARRIAGE

CONCEALED PISTOL LICENSE (CPL)

Appointments are required for Concealed Pistol License applications.  Please email CPLinformation@kalcounty.com to make an appointment.  Please do not send more than 1 email.  Emails will be answered between 48 – 72 hours and appointments are assigned in order of receipt of e-mail.

Renewal applications can be filed online with the Michigan State Police.  You will need a PIN which is included in the renewal notice sent three (3) to six (6) months prior to expiration of current CPL.  Addresses must be current with the Clerk’s Office in order for renewal notices to be received.  All inquiries regarding a CPL or if you need to provide us with a new address, please email the Clerk’s Office at CPLInformation@kalcounty.com for assistance.

DBA (ASSUMED NAME) OR CO-PARTNERSHIP REGISTRATION

Registrations accepted via mail. All forms must be complete and signatures notarized. Please be sure to include the $10 fee (check or money order). Email DBACPFiling@kalcounty.com with any questions.
Applicants are responsible for locating a Notary Public and for any fees associated. See information below.

• DBA
• CO-PARTNERSHIP

MARRIAGE LICENSE

DUE TO INCREASING COVID ISSUES, THE MAIL-IN MARRIAGE LICENSE PROGRAM IS BEING REINSTATED EFFECTIVE OCTOBER 26, 2020.

• Please see our mail-in marriage packet
• To save processing time, please also enter your marriage license information in our online marriage information site
• When submitting your marriage license application by mail, please be sure to allow 2 weeks for processing and return mail.
• When you mail in your marriage application, please be sure to include:
• Completed Marriage Affidavit form that has been notarized either in person or electronically.
• Photocopies of current Driver’s Licenses or State ID.  These addresses must match those on the Marriage Affidavit.
• Photocopies of Social Security Cards or most recent W-2 showing Social Security Number.
• Contact telephone numbers and e-mail addresses.

NOTARY PUBLIC COMMISSIONS – FILING A NOTARY BOND

To become a Notary Public in Michigan, please complete the application and obtain a $10,000 Notary Bond.  Notary application forms and Notary Bonds must be submitted to the County Clerk’s Office prior to mailing to the State of Michigan.  Come to the County Clerk’s Office during current hours of 9 am – 12 noon and 1 – 3 pm.

ELECTIONS DIVISION

Please call 269-384-8080, or email Elections@kalcounty.com to make an appointment prior to visiting the Elections Division.

Statements of Organization are now past due for any candidate who filed for office in 2020.  Please contact the Elections Division for additional information.

Statement of Organization Form [SofO]

ID PROGRAM

The Kalamazoo County ID Program will resume very soon. Please watch this site for more information.

REGISTER OF DEEDS DIVISION

In person recording is strongly discouraged at this time. Please mail all documents to the Register of Deeds, with the proper per document recording fee ($30) and any transfer tax required. If it is necessary to record documents in person, please come to the Kalamazoo County Register of Deeds during current office hours of 9 am – 12 noon and 1 – 3 pm.  For questions regarding the Register of Deeds, please email to Deeds@kalcounty.com.

ADDRESSES TO USE: