Office of County Clerk & Register of Deeds

EFFECTIVE NOVEMBER 10, 2020 THE KALAMAZOO COUNTY CLERK & REGISTER OF DEEDS OFFICE WILL BE CLOSED TO THE PUBLIC EXCEPT FOR PREVIOUSLY MADE APPOINTMENTS.  ALL OTHER TRANSACTIONS MUST BE DONE BY MAIL.  REQUESTS CAN ALSO BE DELIVERED TO THE CLERK/REGISTER’S OFFICE USING THE DROP BOX AT THE KALAMAZOO COUNTY ADMINISTRATION BUILDING, 201 W. KALAMAZOO AVENUE.

MAIL ALL REQUESTS TO:

KALAMAZOO COUNTY CLERK/REGISTER
201 W. KALAMAZOO AVENUE
KALAMAZOO, MI  49007

Call 269-383-8840 for the County Clerk’s Office.
Call 269-383-8970 for the Register of Deeds Office.

Requests received by mail or drop box will be answered within 5 business days of receipt and returned by mail.

Register of Deeds documents will be returned as soon as they are indexed – currently about 30 days after recording.  Requests for copies of documents will be mailed within 5 business days.

CLERK DIVISION

All requests must be processed through the mail at this time.  Please see the appropriate section below for more information about the specific type of document you need.  Questions can be directed to Vitals@kalcounty.com or 269-383-8840.

CERTIFIED COPIES

Request all certified copies via mail using forms that can be downloaded by following the links below. If you are unable to download and print the form to mail, please submit the pertinent information in the form of a written request, along with a legible photocopy of requestor’s ID (Birth Certificate only). Be sure to enclose required payment (payable to Kalamazoo County Clerk), and a self-addressed postage-paid return envelope for Clerk staff to use to mail the requested documents to you. Certified copies are $15 for one / plus $5 for each additional copy of the document when ordered at the same time.

• BIRTH
• DEATH
• MARRIAGE

CONCEALED PISTOL LICENSE (CPL)

Appointments are required for Concealed Pistol License applications. 

You will soon be able to schedule CPL appointments yourself by using a new online tool that will be available to use in early December. Watch this site for this exciting new process coming soon.

Renewal applications can be filed online with the Michigan State Police.  You will need a PIN which is included in the renewal notice sent three (3) to six (6) months prior to expiration of current CPL.  Addresses must be current with the Clerk’s Office in order for renewal notices to be received.  All inquiries regarding a CPL or if you need to provide us with a new address, please email the Clerk’s Office at CPLInformation@kalcounty.com for assistance.

Due to COVID, the Sheriff’s Office is currently not able to provide fingerprinting services. After December 9, this will be evaluated again.

DBA (ASSUMED NAME) OR CO-PARTNERSHIP REGISTRATION

All registrations must be received by mail. All forms must be complete and signatures notarized. Please be sure to include the $10 fee (check or money order). Email DBACPFiling@kalcounty.com with any questions. Applicants are responsible for locating a Notary Public and for any fees associated. See information below.

• DBA
• CO-PARTNERSHIP

MARRIAGE LICENSE

DUE TO INCREASING COVID ISSUES, THE MAIL-IN MARRIAGE LICENSE PROGRAM IS BEING REINSTATED EFFECTIVE OCTOBER 26, 2020.

• Please see our mail-in marriage packet
• To save processing time, please also enter your marriage license information in our online marriage information site
• When submitting your marriage license application by mail, please be sure to allow 2 weeks for processing and return mail.
• When you mail in your marriage application, please be sure to include:
• Completed Marriage Affidavit form that has been notarized either in person or electronically.
• Photocopies of current Driver’s Licenses or State ID.  These addresses must match those on the Marriage Affidavit.
• Photocopies of Social Security Cards or most recent W-2 showing Social Security Number.
• Contact telephone numbers and e-mail addresses.

NOTARY PUBLIC COMMISSIONS – FILING A NOTARY BOND

To become a Notary Public in Michigan, please complete the application and obtain a $10,000 Notary Bond.  Notary application forms and Notary Bonds must be submitted to the County Clerk’s Office prior to mailing to the State of Michigan.  Please make an appointment to complete your Notary forms by sending an e-mail to Vitals@kalcounty.com or calling 269-384-8138.

ELECTIONS DIVISION

Please call 269-384-8080, or email Elections@kalcounty.com to make an appointment prior to visiting the Elections Division.

Post-General election reports are due December 3, 2020, with a closing of books on November 23, 2020.

Statement of Organization Form [SofO]

ID PROGRAM

The Kalamazoo County ID Program will resume very soon. Please watch this site for more information.

REGISTER OF DEEDS DIVISION

Please mail all documents to the Register of Deeds, with the proper per document recording fee ($30) and any transfer tax required. For questions regarding the Register of Deeds, please email to Deeds@kalcounty.com or call 269-383-8970.

ADDRESSES TO USE: