Office of County Clerk & Register of Deeds

In order to protect our customers and staff during this time, we respectfully ask that as many transactions as possible be conducted by mail. The Clerk/Register Department is currently undergoing total renovation; we are unable to maintain appropriate social distancing as recommended in CDC guidelines. Please read more detailed information about all areas of the department below.

CLERK DIVISION

In person requests for records are strongly discouraged at this time.  Please use the mail in forms as described below.  Should an emergency arise, please email Vitals@kalcounty.com or call 269-383-8840 during our office hours for information.  The County Administration Building is open from 9:00 a.m. to 3:00 p.m. Monday through Friday.  Masks are required in the building.  The Clerk/Register Department is open from 9 am – 12 noon and 1 pm – 3 pm Monday through Friday.  However, for social distancing reasons at this time, ordering documents by mail is highly encouraged

CERTIFIED COPIES

Request all certified copies via mail using forms that can be downloaded by following the links below. If you are unable to download and print the form to mail, please submit the pertinent information in the form of a written request, along with a legible photocopy of requestor’s ID (Birth Certificate only). Be sure to enclose required payment (payable to Kalamazoo County Clerk), and a self-addressed postage-paid return envelope for Clerk staff to use to mail the requested documents to you. Certified copies are $15 for one / plus $5 for each additional copy of the document when ordered at the same time.

• BIRTH
• DEATH
• MARRIAGE

CONCEALED PISTOL LICENSE (CPL)

Appointments are required for Concealed Pistol License applications.  Please email CPLinformation@kalcounty.com or call (269) 383-8840 from 9 am – 12 noon and 1 pm to 3 pm to make an appointment.  Following completion of the application process with the County Clerk’s Office, information will be provided regarding making an appointment with the Kalamazoo County Sheriff’s Office to have fingerprints taken.

Renewal applications can be filed online with the Michigan State Police.  You will need a PIN which is included in the renewal notice sent three (3) to six (6) months prior to expiration of current CPL.  Addresses must be current with the Clerk’s Office in order for renewal notices to be received.  All inquiries regarding a CPL or if you need to provide us with a new address, please email the Clerk’s Office at CPLInformation@kalcounty.com for assistance.

DBA (ASSUMED NAME) OR CO-PARTNERSHIP REGISTRATION

Registrations accepted via mail. All forms must be complete and signatures notarized. Please be sure to include the $10 fee (check or money order). Email DBACPFiling@kalcounty.com with any questions.
Applicants are responsible for locating a Notary Public and for any fees associated. See information below.

• DBA
• CO-PARTNERSHIP

MARRIAGE LICENSE

Marriage license applications will be processed via mail. Complete instructions are included in the marriage application packet. Please plan for at least a two (2) week turnaround period from the day the packet is mailed to us. All arrangements for your marriage ceremony should be made prior to submitting your application for the marriage license. Remember that the marriage license is only good for 30 days after it is issued. There is a date printed on the license that indicates when it expires. Entering your information in our online application system is not required; it does, however, save time for our office when creating your marriage license. Please email MarriageInformation@kalcounty.com with any questions.

• MARRIAGE APPLICATION

NOTARY PUBLIC (ELECTRONIC / REMOTE SERVICES)

Many banks or credit unions perform notary services for their members. We will also be accepting electronic or remote notarized applications. To ensure proper notarization, we suggest using any of the following services, which have been certified by the State of Michigan:

• E-Mortgage Law – Offers electronic notarizations services
• Nexsys – Offers both electronic and remote notarization services
• Pavaso – Offers both electronic and remote notarization services
• NotaryCam - Offers both electronic and remote notarization services
• Notarize - Offers electronic and remote notarization service

NOTARY PUBLIC COMMISSIONS – FILING A NOTARY BOND

To apply for or renew a Notary Public Commission, please contact the Clerk’s Office by email at Vitals@kalcounty.com to set up an appointment.

Here is information from the State of Michigan regarding the extension of Notary Commissions: [Notary1]

In addition, here is information regarding temporary changes in Notary procedures in Michigan: [Notary2]

ELECTIONS DIVISION

Please call 269-384-8080, or email Elections@kalcounty.com to make an appointment prior to visiting the Elections Division.

Statements of Organization are now past due for any candidate who filed for office on April 21. Please contact the Elections Division for additional information.

Statement of Organization Form [SofO]

ID PROGRAM

Program suspended in its entirety until further notice.

REGISTER OF DEEDS DIVISION

In person recording is strongly discouraged at this time. Please mail all documents to the Register of Deeds, with the proper per document recording fee ($30) and any transfer tax required. Please email Deeds@kalcounty.com to schedule an appointment for use of the index books or to make other inquiries.

ADDRESSES TO USE: