Vital Records
Birth Certificates (1867 - present)
Birth records for those born in Kalamazoo County, Michigan are recorded and filed in the Kalamazoo County Clerk's office. Birth certificates take approximately two to three weeks to process after the day the infant is born. Birth Certificates are not public record and available only to the parent, legal guardian, or the individual named on the certificate. All requests require a valid government issued photo ID such as a driver's license.
How to Obtain a Certified Birth Certificate
Birth certificates can currently be requested by mail or drop box, by email, or fax. The certified copy of a birth certificate will be mailed to you within 5 business days of the receipt of the request.
- Complete the Birth Records Request Form.
- Include a CLEAR photocopy of a valid driver's license or other government issued photo ID and a stamped, self-addressed envelope.
- Fee is $15; additional copies of the same record are $5. Method of payment includes credit/debit card, check, money orders payable to KALAMAZOO COUNTY CLERK. Please do not mail cash.
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Mail or drop off the completed application, copy of ID, stamped self-addressed envelope, and fee to:
Kalamazoo County Clerk
201 W. Kalamazoo Ave., Room 103
Kalamazoo, MI 49007
- Complete the Birth Records Request Form.
- Include a CLEAR photocopy of a valid driver's license or other government issued photo ID.
- Scan the completed application and clear image of a government issued photo ID and send to the following email address: vitals@kalcounty.com.
- Fee is $15; additional copies of the same record are $5. Method of payment includes credit/debit card.
- Complete the Birth Records Request Form.
- Include a CLEAR photocopy of a valid driver's license or other government issued photo ID.
- Fax the above to (269) 384-8143.
- Fee is $15; additional copies of the same record are $5. Method of payment includes credit/debit card.
- At Kalamazoo County Clerk’s Office, 201 W. Kalamazoo Ave., Room 103, Kalamazoo, MI 49007
- Present a valid driver's license or other government issued photo ID.
- Fee is $15; additional copies of the same record are $5. Method of payment includes cash, check, money order or credit/debit card.
- To save time, you may print out and complete the Birth Records Request Form.
Birth Certificate requests received in-person are provided the same day.
If you do not have government-issued picture identification, you can provide three pieces of alternative identification.
Acceptable forms include:
- Marriage License
- Divorce Judgment
- Certified copy of birth record where requestor is parent or subject
- Signed Federal, State, or Local Tax Return or W-2
- Pay Stub
- Voter Card
- Vehicle Registration
- Bridge Card
- Health Insurance Card
- Utility Bill
- Medical Bill
- Baptismal Certificate
- Military Discharge
- School Records
- Current Student Photo ID
- Letter from a Government Agency, (i.e. SSA, IRS, Michigan DHHS)
- Lease/Rental Agreement
- Bank Statement or Card
- State or Federal Prison Photo ID with release or discharge paper (dated within one year)
- Blood Donor Card
- Expired Federal or US State/Territory Issued Photo Identification including expired US passport (non-MI)
- Land sale contract or original deed to real property—either must include name and signature
- Unexpired medical marijuana card issued by Michigan (including name, DOB, photo)
- Original vehicle title
- Profession/Trade License or Card issued by Michigan or State Bar of Michigan
- Unexpired Association /Club Membership Card (including name and picture)
- Unexpired Auto Roadside Assistance Card
- Unexpired Proof of Car Insurance
Click here for a full list of acceptable IDs as outlined by the Michigan Department of Health and Human Services
Filing a Home Birth
Homebirth attendants are required to report live births in the state of Michigan. Michigan law requires a birth to be reported within 5 days of the date of occurrence. If the mother is unmarried and wishes to name the father on the birth record, an Affidavit of Parentage is required per MCL 333.2824 (2).
As of May 2020, licensed midwives are able to electronically register home births for their clients. The Vital Events Registration Application (VERA) is the secure online application used for reporting births. To gain access to VERA, please contact MDHHSVR-Registration@Michigan.gov.
Please call 269-383-8840 or email our office for more information.
Changes to a Birth Record
To change a birth record, add a father or verify a change as been made to a birth record please visit State of Michigan - Department of Community Health.
Contact Us
Meredith Place
Clerk / Register of Deeds
Email
Elizabeth Byrd
Chief Deputy Clerk / Register of Deeds
Email
Physical Address Show Map
201 West Kalamazoo Avenue
Kalamazoo, MI 49007
Phone: 269-383-8840 (Clerk)
269-383-8970 (Deeds)
Fax: 269-384-8143
Office Hours
8:00am - 4:30pm Monday - Friday