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FINANCE SERVICES ADMINISTRATOR

Circuit Court
Salary: K-12 (A) $74,172.80
Monday - Friday, 8:00 a.m. - 5:00 p.m.
Posting: 079-19
Date Posted: 06/24/2019
Deadline (must be received by): 08/01/2019

Under limited supervision by the Circuit/Probate Court Administrator/Probate Register (Court Administrator), serve as the chief financial officer for all financial operations of the Circuit Court and Probate Court.  Collaborate with Judges, Court Administrator, and executive level Administrative Directors within the Circuit Court and Probate Court in the development of the Courts' annual budget request. Prepare and submit all financial statements and reports required by the County and external funding sources. Ensure proper accounting for all monies received and disbursed, including, but not limited to general fund monies, grant funds, fees for services, and funds for other services. Ensure the financial integrity of the Courts and their compliance with all accounting and financial report standards.

Supervise and manage staff in all areas of the Finance Services Unit by providing direct supervision for subordinate professional, technical and support staff in accordance with established Court and County policies and procedures and with all applicable statutes and regulations governing the employment relationship. Recommend the hiring and termination of, provides training and work assignments for, administer policy and procedure for, review and evaluate the work performance of, and administer disciplinary actions for subordinate staff.  Prepare and administer consolidated Circuit Court and Probate Court budget. Ensure that the Courts meet the financial reporting requirements of the County, State and Federal governments. Direct preparation of required and requested accounting and budget reports, fiscal analysis and other financial reports, including annual financial reports.

Establish, implement, modify and revise financial and accounting policies, procedures, and practices.  Maintain, revise and communicate revisions to those financial and accounting manuals and provides/arranges for training for all financial staff and other key court staff in new and modified account and financial procedures.

In collaboration with the Court Administrator, maximize revenue to provide funding for operating expenses, seeking new revenue sources as appropriate; assist in securing and administering grant dollars; and collaborate with the Court Administrator in the development of the Courts' annual operating and capital budget request and in the preparation of budgets for grant funding proposals.

Coordinate and approve all court contracts; Ensure proper billing of clients for fees charged for services rendered and other revenue activity; and monitor cash receipts and deposits to ensure proper accountability for funds received and disbursed.  Participate in the design, development and maintenance of account and budget management software applications for the department, including serving as local project coordinator for the Michigan Child Support Enforcement System (MiCSES) software.  Administer Capital Improvement Plan (CIP) dollars.  Monitor changes in State and federal statutes, regulations and rules impacting account standards and practices, and financial reporting requirements, and implements changes in account processes to comply with those changes. Interpret and implement accounting oversight pronouncements issued by the Governmental Accounting Standards Board and Government Finance Officers Association.

Collaborate with internal and external auditors to monitor fiscal integrity and accountability of the Court and performs analytical reviews of financial records to ensure accuracy and reasonableness, and identify and resolve discrepancies which cannot be resolved by subordinate staff.  With very limited over‐sight, administer and execute the Court’s 10-million-dollar annual Child Care Fund budget, including but not limited to, preparing and submitting the annual grant request, reconciling allowable expenses and expenditures from grant funds on a monthly basis, and preparing and submitting wage and fringe benefit reimbursement requests to the State for Juvenile placement workers.

Bachelor’s degree from an accredited institution in accounting, public administration, business administration, finance or a related field combined with six years of progressively responsible experience in the management of accounting and fiscal services, including at least two years of supervisory experience, or an equivalent combination of education and experience. CPA preferred, or equivalent military experience.  Necessary skills include verbal and written communication, organization, interpersonal relationship, financial and statistical analysis, supervisory, and office and accounting software skills. Should have knowledge in Kalamazoo County accounting systems, grant budgeting and reporting, public and private sector auditing requirements, contract mechanisms, and basic knowledge in administration, personnel and computer technology systems. Must be able to construct and give financial presentations.

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